Offsite Backup

In-House vs. Secure Offsite


We offer secure online data backup solutions and the consulting experience to keep your company on track. With hard drive prices going down, the threat of losing data escalates as companies purchase huge drives and maintain more and more data on them. Now, more than ever backing up your data is critical for future success, but few companies do it and even fewer do it right. Most business owners would be appalled if they knew the risk they were taking by failing to properly backup their company's precious data. It's time to protect the data your business depends on with a solid backup solution.

With our remote online backup solutions and data storage capacity, we're able to maintain your company's data around the clock. Whether it's natural disaster, power surges, unexpected outages, employee error, sabotage or hardware and software failure, there are simply too many wires left hanging without proper IT Management and backup.

Copying data to CDs/DVDs or tapes that are left on premises only insures that some data will be available for restore if the backup media is accessible after a data loss event – and if this data is taken offsite it is usually unencrypted, making it available for viewing and use by virtually anyone that might come into contact with it. Fires usually destroy backup media that are left onsite and in many cases the affected premises are off-limits to everyone for many days after a fire or other disaster. Proper backups are done automatically at non-peak business hours, securely encrypted and available for restore at any time.

Costs for proper in-house backup include:

  • Employee time - backing up: (daily) ½ - 1 hour
  • Backup Media: $2 - $200 – depending on format
  • Hardware: $200 - $8,000 depending on format
  • Employee time - verifying backups: (weekly) 1 hour
  • Employee time - swapping media: (daily) .25 hours+

Assuming that the employee responsible for the backups, removal of media, verifications and restore processes is on a salary of at least $30,000 per year and using the minimum time dedications outlined above, the cost of properly backing up an SMBs data is about $71.25 per week, $285 per month, and $3,420 per year – not including hardware. If you factor in the cost of true manual ‘rotation’ of backup copies to a secure offsite location using a courier service ($300 per month+) and the aggregate costs associated with restoring data from tapes or the internal costs of managing a single total loss/restore event, the costs of in-house backup can skyrocket to well over double the previous estimate.

Compare this to Eministration's backup service which operates automatically at non-peak hours and without imposing on your existing staff or adding hardware or media resources of any type. Typical average charges for Eministration service might be $50-$75 per month, resulting in a minimum cost savings of between $2,520 and $2,820 per year.

The costs associated with restoring data backups are perhaps the largest potential cost exposure for an SMB. In most cases, a professional will have to configure new hardware, restore the operating system and then re-install applications before they can properly restore the critical data to its original state. The cost of restoring data is typically included in the low monthly cost of a backup service or it is specified in the offsite backup agreement.

If an SMB is currently handling its own backups in accordance with the guidelines outlined above (and most aren’t), it is already spending over three times the cost of an automated, encrypted, offsite backup service.